Human resource automation (HR automation) is an intersection between human resource management and information. It refers to the process of transitioning paper-based HR process into a streamlined, computer-based, and usually web-based information management system.
HR Automation and Self-service
Self-service is a crucial concept in HR automation. For business owners and managers, self-service in HR processing enables them to facilitate HR-related operations such as managing personal data of employees, defining or adjusting salary and rate changes, etc. Under HR automation, managerial staffs can also track a variety of employee attributes in the most convenient and efficient way. This includes pay levels, performance, and attendance. For employees, self-service allows them to update their personal details, apply for leave, view payslips, make claims, and perform other HR-related requests directly from their digital devices.
Reasons to automate HR functions
1. Improve HR productivity
HR automation can significantly accelerate HR processing and productivity. For example, as an HR automation provider, JuzTalent provides web-based solutions for day-to-day HR tasks. Furthermore, according to the size and requirements of business needs, solution packages can be customised accordingly. It benefits employers in a myriad of ways. From minimising manual payroll calculations, to complying with government policies by generating MOM itemised payslips, to simplifying leave management, updating employees’ personal details, etc. In this way, HR automation enables HR staffs to significantly reduce the time they spend on administrative work by a whopping 40 to 50 percent.
2. Reduce cost of HR administrative processes
With HR automation, the cost of HR administrative processes can be reduced dramatically. Automating HR functions can vastly curtail a company’s dependence on manpower. Policies adjustments is never easier as changes can be implemented quickly. Decisions and disseminations are efficiently streamlined through digital and web-based solutions instead of paperwork. With data storage in the cloud, employers can also gain massive cost-savings in data and machine maintenance.
3. Encourage insight-driven decision-making
HR automation enables insight-driven decision-making in enterprises. Consequently, managerial staffs can benefit from comprehensive and real-time employee statistics. Hence, they are better able to execute precise and timely judgments, decisions and operations.
4. Avoid security and privacy issues
Online and cloud-based HR processing is more secure and private. Potential human errors can be avoided. For instance, loss of physical files and unauthorised access to confidential information.
5. Free up your time to engage your employees
As a result of HR automation, HR staff have more resources and are better able to focus on delivering employee engagement and satisfaction. This includes building employee retention and loyalty, upgrading skill sets and developing enterprise culture, etc.